From our experience, even though we scanned all the patient records in to PDF files, the EMR software company decided to accept only TIFF format(at 200DPI). It should be remembered that this format glitch might unfold itself in to a mishap in EMR scanning operation.
TIFF and PDF formats are owned by ADOBE company. Most of the scanners are compatible with PDF and TIFF formats.
There is a problem though!
PDF is ideal for document files (A scrolling function is often very practical). Where as, a TIFF is meant for Image files (Normally you dont see a multi-page TIFF file). Our EMR support asked for a TIFF file which can incorporate numerous pages ~ to a PDF file.
Most of the softwares (ADOBE Pro, 3rd party converters, etc.) convert a PDF file with 10 pages in to single page - 10 TIFF files, which is cumbersome to integrate in to EMR systems. Because you need to have a standard naming convention for the files you want to upload in to your software.
We have decided to upload only Active patient charts in to EMR system. We managed to scan 7,200 patient charts in a matter of 20 days with out causing interruption/inconvenience to the clinic. Our solution paid off finally. We used to pick up 40 boxes(each box contain 30 patient charts) each day and used to return them back the next day for clinic use. Literally we had to split out the team in to two shifts(Day & Night) pushing the scanners to work almost 24 hrs a day. These 7,200 PDF files are converted to TIFF files in 220 hrs.
I would share the PDF to TIFF format conversion procedure in a different post soon. Its a simple function which costs you nothing.
Interesting post.The EMR software has good safe security options for the storage of patient files. Thus no need to worry to miss information about patients. The Web based medical billing software provides more information about EMR Software and Electronic Medical Record Software.
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